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Power Apps

PowerApps Licensing: How Does It Work?


Sam Mitrovic

Navigating the world of PowerApps licensing can feel like solving a puzzle. But worry not! We’re here to simplify it for you. 

Power Apps, a suite within Microsoft’s Power Platform, allows users to build custom apps without the need for professional coding skills. 

Understanding its licensing, however, is crucial for both developers and businesses alike. Let’s break it down.

PowerApps Licensing

Power Apps is designed to make app development accessible to everyone. Whether you’re automating a small task or building complex business solutions, Power Apps has the tools you need. But before diving into creation, it’s essential to understand the licensing options available [1].

Types of Power Apps Licences

  • Per User Plan: Ideal for individual users who need full capabilities across Power Apps, this plan allows access to all premium features.
  • Per App Plan: Perfect for businesses that want to deploy specific apps or flows to their employees. Users can run two apps and one portal with this plan.

How PowerApps Licensing Works

  • Choose Your Plan: Decide whether a per user or per app plan best suits your needs.
  • Consider the Needs: Evaluate the complexity of the apps you wish to develop and the number of users who will need access.

Key Points to Remember

  • Flexibility: PowerApps licensing offers flexibility, allowing you to scale up or down based on your needs.
  • Cost-Effectiveness: By choosing the right plan, you can optimise your investment in the Power Platform.
  • Access to Premium Features: Some features, like custom connectors or on-premises data gateways, require premium licensing.
  • Evaluate Your Needs: Assess the scale and complexity of your app development projects.
  • Consult a Licensing Expert: Consider speaking with a Microsoft licensing expert to ensure you’re selecting the most cost-effective and suitable option for your business.

Further Reading: Is PowerApps Going Away?


Can I Switch Plans?

Yes, Power Apps allows you to adjust your licensing as your needs change.

Are There Any Discounts Available?

Discounts may be available for educational institutions, nonprofits, and large enterprises.

The Bottom Line

Understanding PowerApps licensing doesn’t have to be complicated. By breaking down your choices and carefully evaluating your needs, you can select the most appropriate and cost-effective licensing option for your organisation or individual projects. 

Remember, the goal is to empower you to build the apps you need without overcomplicating the licensing process. Happy app building!

Sam Mitrovic

About the author

Sam Mitrovic is the Founder and Director at CloudJoy. Sam is a marketer, builder and IT consultant. He has consulted large government organisations, venture backed start ups and everything in between.