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PowerApps in SharePoint: How Does SharePoint Power App Works


Sam Mitrovic

SharePoint, a powerful tool for collaboration and document management, integrates seamlessly with PowerApps, Microsoft’s suite for app development. 

This integration empowers users to create custom business applications without the need for deep programming knowledge. 

Let’s explore how PowerApps within SharePoint works, and how it can transform your business processes.

Key Facts

  • PowerApps allows users to effortlessly connect to SharePoint lists and libraries, enabling the creation of custom applications that utilise SharePoint data.
  • With its no-code approach, PowerApps empowers users to build, customise, and deploy applications using a simple drag-and-drop interface. This democratises app development, allowing for rapid creation and deployment of business solutions directly within the SharePoint environment.
  • Applications developed in PowerApps for SharePoint are accessible across various devices, including smartphones, tablets, and web browsers. This ensures that users can interact with SharePoint data and processes on-the-go, enhancing productivity and collaboration across the organisation.

The Basics of PowerApps in SharePoint

Easy Integration

PowerApps and SharePoint work hand-in-hand to enhance your digital workspace. With just a few clicks, you can connect PowerApps to your SharePoint lists and libraries, turning complex data into simple, user-friendly applications.

No Code Solutions

One of the standout features of PowerApps is its no-code approach. This means that building applications is as simple as dragging and dropping elements into place. It’s an approachable way for users of all skill levels to solve business problems creatively.

How Do I Open PowerApps in SharePoint?

To open PowerApps in SharePoint, follow these steps:

  1. Navigate to Your SharePoint List or Library: Go to the SharePoint list or library you want to use as a data source for your PowerApp.
  2. Create an App: On the SharePoint list menu, you’ll find an option to “Create an app” or “PowerApps” (the specific wording can vary based on SharePoint version). Clicking this option will open PowerApps, prompting you to start the app creation process.
  3. Customise and Save: After creating your app, you can customise it within PowerApps, leveraging the data from your SharePoint list or library. Once you’re satisfied with the app, save it and share it with your team.

Remember, you can access PowerApps directly from the Microsoft 365 app launcher or by navigating to the PowerApps website and signing in with your organisational account. From there, you can create new apps or edit existing ones that utilise SharePoint data [1].

How Does SharePoint Power App Work?

Another way to use SharePoint and PowerApps is to create a Power App in the Power Platform environment and use SharePoint as a data source. 

Connecting to Data

  • Select Your Data Source: The first step is to choose SharePoint as the data source within PowerApps. This allows you to pull data directly from your lists or libraries.
  • Seamless Data Integration: Once connected, PowerApps automatically generates a user interface based on the structure of your SharePoint data. This process simplifies the app development stage, allowing you to focus on customization and functionality.

Customising Your App

  • Tailor to Your Needs: PowerApps offers a variety of controls, such as text inputs, sliders, and buttons, that you can use to customise your app. This flexibility ensures that the app meets your specific business requirements.
  • Visual Designer: The PowerApps visual designer is intuitive, making it easy to add, remove, or modify elements of your app. This user-friendly interface ensures that your app not only functions well but also looks professional.

Sharing and Deployment

  • Easy Sharing: Once your app is ready, sharing it with your team or the entire organisation is straightforward. PowerApps integrates with SharePoint permissions, so managing access is simple and secure.
  • Cross-Platform Accessibility: PowerApps are accessible on web browsers and mobile devices, ensuring that your team can use them anytime, anywhere. This cross-platform compatibility enhances productivity and flexibility in how your team works.

Benefits of Using PowerApps with SharePoint

  • Streamline Processes: Automate and streamline business processes without the need for complex code. From simple task management apps to comprehensive project tracking tools, PowerApps makes it possible.
  • Empower Your Team: Give your team the tools they need to create solutions that directly impact their work. This empowerment leads to innovative ideas and improvements in business processes.
  • Improve Data Management: With direct integration into SharePoint, managing and manipulating data becomes more straightforward. This improved data management leads to better decision-making and efficiency.

What Are the Limitations of PowerApps in SharePoint?

While PowerApps offers robust integration with SharePoint, there are some limitations:

Data Complexity

PowerApps is optimised for basic to moderate complexity in data manipulation. For highly complex data operations, PowerApps might not be as efficient as custom-developed solutions.


Applications with large datasets or intricate data relationships may experience performance issues. Optimising app design and minimising data calls can mitigate this.

Customization Limitations

While PowerApps provides a wide range of customization options, there may be specific UI/UX designs or advanced functionalities that are challenging to implement within the no-code constraints of PowerApps.


Can PowerApps Work With SharePoint?

Yes, PowerApps can work seamlessly with SharePoint. Users can easily connect PowerApps to SharePoint lists and libraries as data sources. 

This integration allows for the creation of custom applications that leverage SharePoint data, enhancing business processes and workflow automation within organisations.

What Is the Difference Between SharePoint and PowerApps?

SharePoint and PowerApps serve different purposes within the Microsoft ecosystem:

SharePoint: Primarily a document management and collaboration platform, SharePoint allows organisations to store, share, and manage digital information in a centralised location. It supports workflows, permissions, and complex data structures, making it ideal for enterprise content management.

PowerApps: A suite within the Microsoft Power Platform designed to build custom applications without the need for traditional programming. 

PowerApps focuses on enabling users to create interactive apps that streamline business processes, gather data, and integrate with various data sources, including SharePoint.

The Bottom Line

Integrating PowerApps with SharePoint is a game-changer for businesses looking to develop custom applications quickly and efficiently. Its no-code platform democratises app development, allowing users with little to no programming background to create apps that streamline operations, enhance productivity, and solve complex business challenges. 

Start exploring the possibilities today and unlock the potential of your SharePoint data.

Sam Mitrovic

About the author

Sam Mitrovic is the Founder and Director at CloudJoy. Sam is a marketer, builder and IT consultant. He has consulted large government organisations, venture backed start ups and everything in between.